Pricing
Start with the workflow that creates the clearest value
Deptly is priced by scope — the workflows we carry, the activity they handle, the systems they touch, and the oversight you want — not by seats or tiers. Here’s what determines price, how engagements start, and exactly what’s included.
How is Deptly priced?
Deptly is priced by scope, not by seats or tiers. Your quote reflects how many workflows Deptly carries, the activity volume they handle, the channels and systems involved, your business-specific rules, and the level of oversight and reporting you want. Most owners start with a Single Workflow Pilot — one high-value workflow, scoped and quoted before you commit — and expand only after the value is proven.
What determines your price
Eight things shape the quote — all of them named during discovery, none of them discovered on an invoice. They map directly onto the complete workflows Deptly can take off your plate.
Number of workflows
One complete workflow is a smaller scope than five. You pay for the responsibilities Deptly actually carries — nothing is bundled or forced.
Activity volume
A shop handling 40 inquiries a week is a different scope than one handling 400. Every quote states the volume it assumes.
Channels
Calls, texts, email, web forms, review platforms — each channel a workflow covers adds scope, so it's named during discovery.
Systems
Deptly works in the tools you already have. How many systems a workflow touches shapes both setup and ongoing upkeep.
Integrations
Some systems connect deeply, others need lighter handling. Anything requiring custom integration work is scoped separately, up front.
Business-specific rules
Your policies, exceptions, tone, and approval paths get encoded before anything runs. More nuance means more discovery time.
Oversight
From draft-everything-for-review to approved routine actions — the level of human review you want is part of the scope.
Reporting
What the owner brief covers, how often it arrives, and what gets flagged for your attention rather than quietly handled.
Three ways to start
Every engagement is scoped to your workflows and quoted before you commit. These are the shapes an engagement takes — most owners start with the pilot.
Most common starting point
Single Workflow Pilot
The scope
One high-value workflow, run end to end — from the trigger that starts it to verified closure — with a success measure you define together.
Who it fits
Owners who want proof before commitment. You start with the workflow that creates the clearest value: usually the one leaking the most revenue or eating the most evenings.
What expansion looks like
When the pilot holds, the next workflow is mapped from what Deptly has already learned about your business — less discovery, faster setup.
Scoped to the workflow and quoted before you commit.
Managed Function
The scope
A connected set of workflows around one area of the business — for example, everything from first inquiry to booked job, or from invoice sent to payment received.
Who it fits
Businesses where one whole function is owner-dependent — the area that stalls whenever you're on a job, in a room with a customer, or finally taking a week off.
What expansion looks like
Adjacent functions come next. The rules, approvals, and business memory built for the first function carry over instead of starting from zero.
Scoped to the workflow and quoted before you commit.
Multi-Workflow Operating Layer
The scope
Multiple functions across the business, coordinated under shared rules, one approval structure, and a single reporting rhythm.
Who it fits
Established businesses with a team, where the owner wants the work around the work handled consistently across the board — not patched one tool at a time.
What expansion looks like
Ongoing refinement plus new workflows as the business grows, reviewed together at a regular cadence you set.
Scoped to the workflow and quoted before you commit.
Wondering how a first workflow actually gets mapped, tested, and launched? The how it works page walks through every step, from owner interview to the first measurable responsibility going live.
What every engagement includes
Whatever the scope, these aren’t add-ons — they’re the work. If any of this were optional, the workflow wouldn’t close its loops.
- Discovery — an owner interview covering your services, customers, systems, and what success looks like
- A written workflow map: trigger, decisions, actions, communications, escalation, closure
- Setup and connection to the systems the workflow touches
- Rules and approval paths defined in your words, before anything runs
- Day-to-day execution of the workflow, within your rules
- Human oversight of the work — not software running unattended
- Escalation to you the moment something falls outside the rules
- Regular reporting: what was handled, what needs your attention, and what it added up to
- Ongoing refinement as your business and your rules evolve
What’s never hidden
The fine print, printed large. These four things are stated in writing before you commit — because a quote you can’t trust isn’t a quote.
Usage assumptions
Every quote states the activity volume it assumes. If your volume grows past it, we flag it and re-scope together — no silent metering, no surprise overage line on an invoice.
Third-party software costs
Deptly works in the tools you already pay for. If a workflow would genuinely benefit from something new, it's named — with its cost — before setup, and the subscription stays yours.
Custom integrations
Most systems connect through standard methods. When one needs custom work, that's identified in discovery and priced separately before the work starts.
Regulated or high-complexity work
Health, legal, senior care, and other sensitive domains carry extra guardrails and review. That's surfaced in discovery and reflected in the quote — not discovered later.
The honest comparison
We’re not going to show you a table of competitor prices that vary wildly by region and role. The real comparison is what each alternative asks of you.
Doing it yourself
The follow-ups, reminders, and invoice chasing get done — but on evenings and weekends, in your highest-value hours. The real cost is the estimates that never went out and the work you didn't win while you were doing the work around the work.
Hiring admin help
A good hire helps, and some businesses need one. But you take on recruiting, training, coverage gaps, and turnover — and you're still the one deciding what gets done and checking that loops actually closed.
Hiring an agency
Agencies are built around deliverables in one channel, usually marketing. They rarely carry operational loops — estimate follow-up, status updates, invoice chasing — through to verified closure inside your systems.
Buying point tools
A single-purpose tool is inexpensive, but you become its operator: setup, tuning, connecting it to everything else, and checking its work. The tool does a task; nobody owns the outcome.
Deptly sits differently: a managed service scoped to complete workflows, with rules you approve, human oversight, and reporting that shows what actually closed. The honest number to weigh isn’t a monthly fee — it’s what an unfinished loop costs your business every week. See what closed loops look like in practice on the proof and examples page.
You stay in control of scope and spend
Pricing is only trustworthy if the boundaries are. Every engagement runs within your rules — here’s where the lines sit.
Deptly handles
Routine work done within the rules you approve.
- Routine execution inside the rules you approved — replies, reminders, status updates, follow-ups
- Keeping records current in the systems you already use
- Reporting what was handled and flagging anything unusual
Deptly asks first
Anything judgment-shaped waits for your okay.
- Anything touching money — discounts, refunds, pricing exceptions
- New or changed rules before they take effect
- Expanding scope beyond what was quoted
Always human
The decisions that stay yours, always.
- What your business charges and promises customers
- Which workflow to add next, and when
- Final say on any commitment that binds the business
The full picture — approval levels, what gets logged, and what Deptly will not do — lives on the trust and control page.
Pricing questions, answered
No. Deptly engagements are month-to-month, and the Single Workflow Pilot is deliberately structured so you can prove the value before committing to anything larger. You can cancel anytime, and every engagement carries a 30-day money-back guarantee.
Workflows wind down in an orderly way: anything in flight is closed out or handed back to you with clear notes. Because Deptly works in the tools you already have, your customer records, history, and systems stay exactly where they were — yours. Access granted to Deptly is removed, and you keep the workflow map and rules that were documented for your business.
It starts with discovery: an interview about your services, customers, systems, and what success looks like. From there, one workflow gets mapped — trigger, decisions, actions, escalation, closure — and the rules and approval paths are defined in your words. After connection and testing, the workflow goes live with one measurable responsibility. A straightforward first workflow can often launch in days; complex integrations and regulated work take longer, and we say so up front.
The same way as the first: scoped by activity volume, channels, systems, rules, oversight, and reporting, then quoted before you commit. Later workflows usually need less discovery because Deptly has already learned your business, your systems, and how you make decisions — so the scoping conversation gets shorter each time.
Every quote states the usage it assumes. If your activity grows past those assumptions, we flag it and re-scope together before anything about your bill changes. There is no per-message or per-minute metering running in the background, and no surprise overage line on an invoice.
Only what the scoped workflow touches, set up on a least-privilege basis — your scheduling system for a booking workflow, your invoicing tool for collections, and so on. You grant the access, you can revoke it, and actions taken in your systems are logged so you can see exactly what was done and when.
We don't promise specific revenue numbers or business outcomes — no honest provider can, because results depend on your market, your pricing, and your capacity. What we do commit to: a clearly scoped workflow with a success measure you define, rules and approvals set before anything runs, reporting that shows what was actually handled, month-to-month terms, and a 30-day money-back guarantee so you can see the work in your business before you're committed to anything.
Next step
Find your clearest-value workflow
Take the short assessment to see which workflow Deptly should take off your plate first — so the conversation starts from a scoped recommendation, not a pitch.